Meeting Agenda Builder

Build a timed meeting agenda

This meeting agenda builder turns a list of topics into a professional, timed agenda. Add each topic with its duration and presenter, and the start and end time of every item is calculated for you. Print the agenda or save it as a PDF to share with attendees.

How to create a meeting agenda

1. Enter the meeting title, date, start time, location or video link, and organiser.
2. Add agenda items: a topic, the duration in minutes and an optional presenter.
3. Use the ↑ and ↓ buttons to reorder items, and remove any you do not need.
4. Check the live preview: each item shows its time slot, plus the total duration and the meeting end time.
5. Click Print Agenda and print it or choose “Save as PDF”.

Meeting agenda template

Time	Topic	Presenter
9:00 – 9:05 AM	Welcome and goals	Organiser
9:05 – 9:20 AM	Progress updates	Team leads
9:20 – 9:40 AM	Main discussion / decision	Owner
9:40 – 9:50 AM	Risks and blockers	All
9:50 – 10:00 AM	Action items and next steps	Organiser

Tips for better meetings

• Send the agenda in advance so people come prepared.
• Put decisions early, while everyone is focused.
• Give every item an owner and a fixed time.
• Leave 5–10 minutes at the end for action items.
• Keep it short — if the agenda runs past an hour, consider two meetings.

Frequently asked questions

Is this agenda maker free?

Yes, with no account, no sign up and no watermark.

How do I share the agenda?

Save it as a PDF from the print window, then attach it to your calendar invite or email.

Is my agenda saved?

No. Nothing is stored, so save the PDF before closing the page.